Incident and Near Miss Reporting

The University encourages all staff to report all accidents, incidents and near misses to Safety Services.  Research has shown that if you can tackle the minor incidents and near misses, you can prevent the more serious incidents from happening by identifying unsafe activities and working practices before they become a problem.

INCIDENT REPORTING POLICY

The University has set out its commitment regarding how we should be managing the reporting of incidents and near misses and this can be found in the Incident Reporting Policy.  This policy forms part of the Safety Code of Practice 06 REPORTING INCIDENTS, DISEASES AND NEAR MISSES

UNIVERSITY INCIDENT REPORTING POLICY

SAFETY CODE OF PRACTICE SCoP 06 REPORTING INCIDENTS, DISEASES AND NEAR MISSES

SCoP 06 provides operational and practical guidance on why and how we should report incidents and near misses.  Being able to address unsafe activities and situations before they cause damage or harm is an essential element of the University Safety Management System.  All staff are encouraged to report incidents irrespective of how trivial they may appear as without this information, we are unable to effectively manage risk

This SCoP also introduces the new Incident Notification Portal (INP) which has simplified the process of incident notification using an online system.  However, if you do not have access to the INP, you can still report an incident using the old fashioned paper system.  A copy of the updated Incident Report Form should be downloaded directly from this page and supersedes all previous versions.

SCoP 06 REPORTING INCIDENTS, DISEASES AND NEAR MISSES
SCoP 09 INCIDENT REVIEW

HARD COPY FORMS

INCIDENT REPORT FORM IRF2 WORD
INCIDENT REPORT FORM E Version IRF2 WORD
INCIDENT REPORT FORM IRF2  PDF

ONLINE INCIDENT NOTIFICATION PORTAL

To report an incident, near miss or work related illness please use the INCIDENT NOTIFICATION PORTAL
NEW guidance on using the Portal can be found HERE

Please note, only work related illnesses that have been notified by your GP should be reported using the INP.  This should not be used to report general illness.

INCIDENT REVIEW

Sometimes we need to review the circumstances causing an incident or near miss.  If you are asked to look into the circumstances of an incident, near miss or dangerous occurrence, please use this form.  You will be asked to complete and return it within 3 days to ensure that the University complies with all legal obligations and maintains a safe working environment.  To assist, please refer to the guidance SCoP 09 INCIDENT REVIEW

INCIDENT REVIEW FORM IRF1