Academic Planning and Portfolio Group (APPG)

Academic Planning and Portfolio Group (APPG)

Please contact Sara Gibbon or AQU Officers for APPG meeting dates and deadlines.

If you are planning to develop a new course, please contact AQU, the relevant College Director for your School and your Head of School/School Quality Co-ordinator in the first instance to arrange a preliminary meeting to discuss the process and timescales. Initial approval for all new course proposals, major and substantial changes, including changes to course or award title(s), course closures and course suspensions has to be provided by Academic Planning and Portfolio Group (APPG)

For all New Course Proposals please see the APPG Process Flow Diagram

Please use the headings provided in the APPG New Course Proposal Form and ensure that it is accompanied by an APPG Costings Form which is available from, and should be completed in conjunction with, Finance.

Please also complete the APPG Template for Provision of Information for Prospective Students in conjunction with the associated Provision of Information for Prospective Students Policy dated January 2018. This must be signed off by the relevant College Director before it is submitted for consideration by APPG.

For Collaborative Courses with Partners
Please complete the APPG COLLABORATIVE New Course Proposal Form as well as the APPG New Course Proposal Form and the APPG Costings Form, which is available from and should be completed in conjunction with Finance, as above.

Please also complete the APPG Template for Provision of Information for Prospective Students in conjunction with the Marketing and Publicity Materials - Policy for Partners updated January 2018. This must be signed off by the relevant College Director before it is submitted for consideration by APPG.

Please submit completed forms to Sara Gibbon.

For proposed Significant Changes (including changes to course or award titles), Course Suspensions and Course Closures please see below:

Course Closure, Suspension and Significant Change Procedures - updated September 2019
Course Closure, Suspension and Significant Change Policy - updated October 2019

Please complete the Course Closure, Suspension and Significant Change form in conjunction with the Course Closure Action Plan.

For New Contracts, Bid Applications and/or Tenders (New from January 2020)

All new contracts, bid applications and/or tenders for additional academic provision, including non-credit bearing awards and apprenticeship programmes, must be approved in principle by APPG, in advance of any formal application being made. 

Heads of School are responsible for securing APPG approval, which, if granted, means an application/bid or tender may be developed and submitted subject to the usual costing, pricing and quality assurance processes. APPG Chair's Action may be provided if timescales are tight.

The Head of School is required to complete a New Contracts Related to Academic Programmes: Intent to Proceed Form 

Please submit completed forms to Sara Gibbon.

For the next stage of Course Planning and Approval/Re-approval, please see here.