Examinations

Examinations

Exam RoomExaminations in the 2020-21 academic year will be taking place during the following periods:

Semester 1 exams: 11 - 15 January 2021 (Timetable to be on the afternoon of Monday 14th December 2020)

Semester 2 exams: 10 - 14 May 2021 (Timetable to be published on the afternoon of Wednesday 14th April 2021)

July exams: 5 - 9 July 2021 (Timetable to be published on the afternoon of Monday 28th June)

Please note that all students are expected to ensure their availability during these times, and to arrange holidays and employment accordingly

If you are entitled to receive additional support when sitting examinations, you will be contacted individually to discuss these requirements. If you have any questions about your exams, you should contact the Examinations & Awards Team, on exams@worc.ac.uk or 01905 855032/855472.

Detailed Guidance for Students: Examinations Guidance for May 2021

You should prepare for examinations that are due to take place in the examination period 10-14 May 2021 which will run online.

 

How will I sit my exams this May?

You will be taking your examinations online and in a time-limited manner through Blackboard.

 

Examinations are being scheduled in this way in order to protect the health and wellbeing of our students, staff and the wider community. We are planning for the exam sittings in May and July to be taken in person unless circumstances prevent this from happening.

 

When are my exams?

The personalised examination timetable is due to be published in SOLE by the afternoon of Wednesday 14th April. We have scheduled examinations to create a clash free timetable. In a very few number of cases a student may need to sit more than one examination on one day.

As most of the University’s assessment is now submitted online via Blackboard, you should be quite familiar with this process, and we do not anticipate students being unable to complete examinations in this way. Blackboard will be used to publish the examination paper and for you to upload your examination answer document at the end of the examination. You will only need to access the internet at these two points in the process. You do not need to remain online for the duration of the exam.

How long will examinations last?

We have provided additional time for every examination as detailed below.

Original Exam Duration

Additional “administrative” time

New Total Duration

1 hour

30mins

1 hour 30 mins

2 hours

30mins

2 hours 30 mins

3 hours

30mins

3 hours 30 mins

 

The additional “administrative” time is to take into account that you will need to download the question paper and to submit the answer paper following the advice provided in the examination paper. You should submit the answer paper by the deadline as indicated on your personal examination timetable. The markers will be assessing the standard and depth of your

understanding, rather than the quantity of work that you produce.


What if I am already allowed extra time?

If you are normally allocated additional time, this time will be calculated based on the “Original Exam Duration” shown on your personalised SOLE page examination timetable and added to your submission deadline and displayed on your examination timetable. You will also have the additional ”administrative” time.

You may find it useful to find out more about the Microsoft Immersive Readerwhich is a free tool built into Word that implements techniques to improve reading and writing for people regardless of their age or ability.

 

What if I don’t have reliable internet access?

You will only need internet access at the start of the examination – to access and download the examination paper and at the end of the examination – to upload your answer paper.

 

If you know that you will have limited internet access and you haven’t returned to Worcester, you should make arrangements to return and you should sit the examination(s) at a computer on campus. Please let us know if you would like to take the examination on campus so we can ensure adequate space is made available by completing this short survey.

 

What if I only have limited access to a computer or don’t have reliable internet access? The campus will be open. If you haven’t returned to Worcester, you should make arrangements to return and you should sit the examination(s) at a computer on campus. Please let us know if you would like to take the examination on campus so we can ensure adequate space is made available by completing this short survey.

 

What if I don’t have suitable space/suitable environment to sit an exam?

The campus will be open. If you haven’t returned to Worcester, you should make arrangements to return and you should sit the examination(s) at a computer on campus. Please let us know if you would like to take the examination on campus so we can ensure adequate space is made available by completing this short survey.

 

What if I am ill on the day of or during the examination?

If you are unable to complete the examination on the scheduled day due to illness then you should complete a claim for mitigating circumstancesin the normal way. Minor issues encountered on the day of the examination should be accommodated as you have been allocated extra time for completion.

 

What should I do in advance of the examination?

In advance of the examination you should set your word processing software to automatically save your work on a regular basis. If you use Windows 10 advice is available here: https://www.windowscentral.com/how-manage-autosave-office-apps-windows-10. If you can’t set your software to automatically save then please make sure you save your work on a regular basis.

You should also familiarise yourself with the upload process for your answer document by watching the following short video.

https://vimeo.com/410222076

 

Make sure that you have your student number readily to hand for the upload process. Your student number can be found on your University ID card or alternatively if you log on to your SOLE page, it is shown at the top of the Module Results page.

In a small number of courses the answer paper will require you to include diagrams, equations etc. If this is the case you should read the guidance below and investigate how to include these in your answer document in advance of the examination date.

 

What should I do at the start of the examination?

 

1. You should download a copy of the examination paper from Blackboard. You will find the paper in the Examination section for the module on Blackboard.

2. You should download a copy of the examination answer template from Blackboard. This is located in the same area as the question paper.

3. You should click the “Enable editing” button at the top of the Word document after downloading the answer template.

 

4. You should save the answer template document using the module code and your student number e.g. “MODULE1001-YOUR STUDENT NUMBER.docx”.

 

5. It is your responsibility to manage your time during the examination. You may want to set a timer on your computer to remind you of the time left in which to submit your answer paper 15 minutes before the end time of the examination.

 

Where and when will I find the question papers and template answer document? The examination question paper will be available to download at the published start time via Blackboard.

You will find the question paper and answer template in the Examination section for the module on Blackboard.

 

The icon will allow you to download the paper in an alternative accessible format if required otherwise just click on the title to download the Word document.

 

If I require clarification on the examination paper or spot an error in my examination, who do I contact?

You should contact the module tutor who will be available during the first half an hour to answer questions via the Exam FAQ session in Blackboard Collaborate. This can be accessed via the Virtual Classroom link and you can enter your question via the chat panel. If your webcam and microphone have not been disabled within Collaborate, please disable them.

All questions and answers in the chat session will be visible to everybody participating in the examination. Please make sure that you don’t divulge any personal information. If you need to make your module tutor aware that you are unable to continue with the exam due to illness for example, email the module tutor after the exam.

Please remember that the tutor is not permitted to help you to answer the exam questions. Please DO NOT email questions directly to your module tutor.

The chat panel will be disabled after the first half an hour and it will not be accessible.

If you have any technical questions contact the IT helpdesk in the first instance on 01905 857500.

 

How should I behave during the examination?

You would normally take all in-person examinations in monitored conditions but we expect you to behave in the same way as if you were in an examination hall. Therefore:

a)You should complete the examination alone in a quiet space. If this is not possible you should sit the examination in a quiet space on campus.

 

b)If you are currently living with another student sitting the same examination, you should avoid sitting alongside them as this may result in pressure being placed upon you if they are struggling with a particular answer.

c)You should not use a computer, smartphone or tablet for contacting other students during the examination or for searching the internet for information to assist with completing an answer.

d)You should not use unauthorised material including pre-prepared material, text books or other unauthorised material provided by someone such as another student or an essay writing service.

e)You should not share material with, or otherwise help, another student prior to them submitting their answer paper.

f)You must not discuss your examination questions with another student or any other person until 24 hours after the start time of the examination. Some students may have a later finish time than you (in cases where a reasonable adjustment has been made)

The University regulations regarding academic misconduct state that collusion is when one student produces work and allows another student to copy it, in these cases, both students will be culpable. If both students submit the work, even at different times, both students will be deemed to have colluded. Students who collude in an assessment will fail and usually they will be required to retake the module with attendance and pay the appropriate tuition fee to retake the module.

 

The University has circulated further information about academic integrity and academic misconduct. You are required to make a declaration on your answer paper to indicate that it is entirely your own work.

 

I am concerned that some students may cheat in this setting. What steps are in place to mitigate this risk?

Answer papers will be tested for originality through Turnitin. University regulations allow for the University to interview students (either in person or by videoconferencing) to test their knowledge should there be concerns. The University expects all students to act with integrity. The University has also updated its regulations and procedures which provide more detailed information on the nature of offences and penalties associated with cheating in online examinations.

 

My examination paper requires diagrams, equations etc. in my answers. How will I cope with that?

This is only the case in a very small number of courses. We recommend handwriting such items, taking a photo of them using your smartphone and inserting the picture files into your submissions. Please be mindful of file-sizes, you may find reducing the photo size (Mega Pixels – MP) helpful in the camera app settings. You should investigate how to do this between now and the start of the examination.

If you have any technical questions contact the IT helpdesk in the first instance on 01905 857500. You should not use your smartphone or tablet for anything else other than this purpose.

 

Should I use references or bibliographies in my answer scripts?

No, the normal examinations regulations apply for these scheduled timed written examinations. You are therefore not expected to include enhanced outputs such as full references or bibliographies, but any quoted material that you have included by memory should be identified using quotation marks. Answers will be tested for originality through Turnitin. You are not permitted to reference any other source of information during the exam, unless the instructions specifically permit it. If in doubt, please ask your module tutor in advance of the examination.

 

Will these examinations be anonymous?

Yes. You must not include your name on your answer document or in the file name.

 

How will you know whose submission is whose?

The template answer document requires you to enter your student number. It is important that you download this document and complete this correctly in the space provided (as you would for paper examinations).

 

How do I submit my answer paper?

You should allow sufficient time to upload your answer document. We would suggest that you use the last 15 minutes to prepare to upload the document. You should upload your answer document to Blackboard by your personalised submission deadline as shown on your examination timetable in SOLE. Any submission made after this personalised submission deadline will be subject to the standard late submission regulations.

You can access a short video guide by clicking on the link below.

 

https://vimeo.com/410222076

If you have any technical questions contact the IT helpdesk in the first instance on 01905 857500.

 

What file-formats are acceptable for submission?

Word or Google Doc file types can be uploaded successfully.

 

If I upload a document by mistake, can I simply upload a second document within the time limit?

No, this is not possible. You are responsible for ensuring that you upload only your final completed exam answer document.

 

If I have uploaded the wrong document, can I just email it to my tutor instead?

No, this will not be accepted. Please make sure you have familiarised yourself with the upload process as set out above, in advance of the examination.

 Will I be able to get a copy of my Turnitin® originality report after I have submitted my answer paper?

No. This will not be available to you in the same way you would not have access to this report when you sit a standard examination.

 

What happens if I try to submit my answers late?

If you upload your answer document within a reasonable time after your personalised submission deadline you will be subject to the standard late submission regulations as described in sections 7.9 to 7.13 of the Taught Courses Regulatory Framework.

 

When will I get my grade after the examination?

You will receive your provisional grade(s) via SOLE within 20 working days as normal.

 

Will I receive feedback if I fail an exam?

If you fail a written exam, then contact your tutor for feedback and advice.

Enquiries relating to the practical organisation of your previously agreed exam arrangements:

For Examinations during timetable examination weeks: Examinations & Awards Team, on exams@worc.ac.uk or 01905 855032/855472

For any in-class tests: Your module leader

Examination regulations - instructions to candidates

Policy concerning students requiring special arrangements in Examinations

Code of Practice on Invigilation

Managing Exam Anxiety

External Examiners