Calculating Bank Holiday and University Closure Day Entitlement

Calculating Bank Holiday and University Closure Day Entitlement

A full-time member of staff is entitled to 8 statutory bank holidays and 3 discretionary university closure days per year. Part-time members of staff are entitled to a fraction of these days calculated on a pro-rated basis to match their FTE. 

The days of the week the part-time member of staff works also has to be factored into the calculation, in particular noting that the days statutory Bank Holidays and University closure days actually fall on can vary each year.

Q. How is my Bank Holiday and University Closure Day entitlement calculated?

A. If you work full-time at 37 hours per week, you will receive 59.2 hours (8 days x 7.4 hours) of Bank Holiday entitlement and 22.2 hours (3 days x 7.4 hours) of University Closure Days.

If you work less than 37 hours per week, your Bank Holiday entitlement is calculated as follows:

(59.2 ÷ 37) x [number of hours worked per week]

and your University Closure days entitlement as follows:

(22.2 ÷ 37) x [number of hours worked per week]

Q. Do I need to book Bank Holidays and University Closure Days off?

A. The University’s new HR/Payroll system, iTrent (due for launch Summer/Autumn 2024) will record your normal working pattern each week. Therefore, in iTrent, all Bank Holidays and University Closure Days will be pre-booked for you. If one of those days falls on a day you usually work, the system will automatically deduct this day from your entitlement.

Q. What if there are fewer Bank Holidays and/or University Closure Days than I am entitled to on the days I usually work?

A. The difference will automatically be added to your Basic Annual leave entitlement. This way, everyone benefits from the same paid time off work.

Q. What if, because of the days I normally work, I benefit from more time off on Bank Holidays and/or University Closure Days than I am entitled to?

A. The difference will automatically be deducted from your Basic Annual leave entitlement. This way, everyone benefits from the same paid time off work.

Q. What if I work on a Bank Holiday or University Closure Day?

A. Please speak to your line manager; they can remove the absence, and the time will be credited back to you.

Q. What if I am off sick on a Bank Holiday or University Closure Day – can I take the day back at a later time?

A. No, you are not entitled to claim back any Bank Holidays or University Closure Days on which you were ill. Please see the University’s Sickness Management Procedure for further information in this regard.